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A well-written agenda for board meetings ensures productive and engaging discussions and a strategy to tackle the most important subjects of the organization. No matter if your meetings are held in person or via virtual the use of a well-planned agenda will allow participants to remain active throughout the duration.
A good agenda begins with a clear and concise call to order that signals the beginning of the meeting as well as any other related activities. This could include the name of the chairperson, as well as a brief description of the meeting’s purpose.
The agenda for your board meeting should include a brief report or presentation by the CEO or executive directors on the current performance of the company and its key initiatives. It is also possible to include a section of reports from the nominating, finance and governance committees.
Schedule time for guest presentations or open forums your organization may be hosting. You should also include space for announcements and thank you remarks. You should also leave room for any future business issues that require follow-up or have not been discussed yet.
It is common for people to be distracted by the new topics of discussion, which could cause your meeting to lose momentum. Be sure to include parking spaces at the end of your agenda, where you can bring up new ideas for further discussion. It’s recommended to include a rough estimation of how long each item should take for discussion, since this will ensure that you don’t overrun the agenda for board meetings. To ensure that your agenda stays on course, if you’re not able to agree on an item during the board meeting, shift it to the following one.
