Board members should be confident they have the most up-to-date version of the documents, regardless of whether they are working in the same room with board of directs software benefits they are or on different continents. A central system that is shared is essential for meeting preparation and for governing. The most effective board management software will allow for continuous updates to documents regardless of the device or platform is being utilized by participants. This level of security allows board documents to be accessed by all participants and commented upon at any time.
When you are choosing a portal for board solution, search for one that has the following key features:
Meeting invites & scheduling tools: It is easy to determine meeting dates and times by using simple automation tools. Additionally, you can allow attendees to register for meetings online. You can also send reminders.
Agenda Builder Tools Create digital, dynamic agendas for meetings with time limits and person assignments. Some portals provide reference documents that are embedded within the pages.
Task management: Ensure that all board members have completed their tasks ahead of your next meeting by using an effective task manager. The best solutions will display all tasks assigned to them on a central dashboard, allowing directors to double-check that they’ve read the meeting materials, finalized a budget for a upcoming campaign or snapped photos at the event of volunteers, for example.
Training & support: Be sure to offer multiple opportunities for technology-challenged board members to receive training. Offer group training sessions at different times and locations. Also, consider reaching out to board members who have a lack of technology to schedule one-on-one sessions.
