Companies handle a lot of sensitive information, and a breach can cause irreparable damage to the reputation of a brand, its customers’ confidence, and even legal issues. Secure document storage reduces the possibility of attacks and ensures business operations are uninterrupted.
Securely storing information in an offsite storage facility also protects physical assets of the business from a variety of threats, including natural disasters or theft. Additionally, it can remove a lot of the costs associated with maintaining paper-based systems. It can also simplify workflow processes by making it possible for documents to be moved between devices for instant access.
A secure document storage system should have features like access control, encryption and other features that block unauthorized data usage. It should also have an activity tracking to spot suspicious activities and an intuitive interface that entices employees to adopt it and make storing confidential information a part of their everyday work.
View-only features also help to protect intellectual property by preventing people from editing or downloading files to their own devices and computers which makes them less susceptible to ransomware-related threats. Dynamic watermarking provides an unique stamp that reveals who is working on a document to anyone who sees it. This allows businesses to identify attackers in the event of a data leak.
As businesses grow, they need to ensure that their online document storage service can keep up with the growing. The right service provider will offer flexible services and offer the ability to expand capacity whenever necessary and also ensure a seamless change without disrupting workflows.
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